Greentree AutoScan

“Greentree AutoScan is a powerful integrated productivity tool.”

Mervyn Williams, Finance Director – Rocky Bay

Key Benefits

Using Greentree to reduce costs and improve cash flow

Greentree AutoScan provides for electronic storage of source documentation such as accounts payable invoices, proof of deliveries, customer orders, staff resumes etc. fully cross referenced to the relevant database record. AutoScan can deliver your organisation vital productivity advantages with an automated approach to document archive and distribution.

AutoScan Supplier Invoice Process Example

Reduce the hidden costs of paper-based document storage

The hidden cost of space devoted to paper-based record filing can affect your organisation’s bottom line. AutoScan stores your documents electronically reducing the commercial area your company devotes to storing or ‘warehousing’ paper, representing considerable cost savings.

Improve administration productivity with easy access to data

AutoScan allows staff to quickly and easily access and distribute source documents without searching through cumbersome paper trails and physical files. Company productivity can be increased by saving the time and effort devoted to document retrieval tasks, putting vital data at users’ fingertips.

Improve company cash flow with enhanced processing of financial records and documentation

With enhanced information sharing across your business and timely access to documents and transactions, through electronic document storage and management, your organisation can improve its response to customer queries, and the processing of financial records and documentation to increase critical company cash flow.

“Greentree AutoScan is fantastic. We scan all our documents and everything just sits in the system. It’s very easy to access and gerat for paperless archiving.”

Stuart McKay, CFO – Kaipara Limited

Improve document security and data integrity

AutoScan provides additional security for your organisation by utilising Greentree’s advanced security features. Only authorised staff can access specified records guaranteeing the security of your business information. AutoScan ensures the integrity of your files and eliminates the need for the transfer of physcial documentation from file to desk, minimising the opportunity for paperwork to become lost and sensitive information released to unauthorised personnel.

Improved document recovery systems

The loss of records and organisational archives could result in a devastating impact on your business. AutoScan’s electronic storage means you can create digital files that can be backed-up to ensure that vital company information is not threatened by physical events.

“AutoScan saves us a large amount of time in looking up past AP invoices when queries arise. Its great for forwarding them to people as well. Also we just file the originals in barcode order so very easy.”

Fiona Delamain, Financial Controller – Westpoint Management NZ

Better taxation and statutory compliance

Governments the world over require retention of records for longer periods and in more detail. Especially with the increasing requirements for corporate accountability the need for comprehensive record keeping has become paramount. AutoScan will give you the ability to produce source documents on demand, even many years after the fact.

Electronic Approvals

Greentree’s powerful approvals system allows any business record to be automatically routed to any number of people for approval. With AutoScan, Greentree provides an instant view of the source documentation to the approver at the click of a button.

AutoScan is your Eco-Mate

We all know the importance of focusing on a sustainable approach to our environment, and with the major reduction in paper that Greentree allows through our AutoScan and eReporting facilities, your administration can do it’s share towards saving our environment.

Key Features

AutoScan allows for the bulk scanning and batching of documentation.

Automatic Barcoding

Source documents are barcoded, either with automatically generated barcodes by Greentree, or pre-printed bar codes, and then once scanned in bulk, are processed by AutoScan.

Automatic Database Record Link

The technology in AutoScan automatically identifies the barcode on each page of the source documentation, separates the image and attaches it electronically to the related Greentree business database record.

Document Register

AutoScan allows source documents to be registered upon receipt by your organisation so that they can be managed and tracked from the moment they arrive, right through until final coding, approval and processing.